The Accounting Intern supports day-to-day accounting operations and helps keep our systems, vendors, and reconciliations accurate and audit-ready. This role is hands-on and is a great opportunity to learn how a modern accounting team manages accounts payable, budgeting, reconciliations, and month-end activities using cloud-based tools.
Responsibilities:
Bill.com: Accounts Payable and Vendor Management
- Manage the A/P inbox: review new invoices and new vendor submissions, code bills, and route items for approval.
- Create and maintain vendor profiles to ensure clean and consistent records.
- Collect and track W-9 and ACH information, and follow up with vendors as needed.
- During downtime, organize documentation by uploading W-9s, ACH details, and contracts from SharePoint into the appropriate vendor profiles.
- Fill in missing vendor contact information and confirm accuracy.
- Investigate and resolve Bill.com and QuickBooks Online sync errors.
Ramp.com: Expense and Accounts Payable Pilot
- Pilot Ramp A/P by paying an invoice through Ramp and documenting the end-to-end process.
- Perform the initial accounting review for Ramp transactions, including proper categorization and required receipts.
- Prepare approved transactions for syncing to QuickBooks Online (QBO)
Budgyt.com: Budget Tracking Support
- Support budget tracking by reviewing actuals vs. budget and flagging missing or unusually large retainers (monthly or quarterly).
- Coordinate with department administrators to retrieve missing invoices or supporting documentation. Bank and Account Reconciliations
- Assist with Bank of America bank reconciliations.
- Support reconciliation of the ESA PAC account. Payroll and Benefits Reconciliations
- Assist with payroll-related benefit reconciliations (for example, Mutual of Omaha). Balance Sheet and Month-End Support
- Help analyze balance sheet accounts and ensure accounts that should be zero are reconciled and supported.
- Assist with reconciliations for accounts such as transportation, Mutual of Omaha, and employee personal expenses.
- Support prepaid reconciliations and tracking.
- Post investment activity and reconcile as needed under supervision. Compliance, Process Improvement, and Other Support
- Assist with filing Washington, DC use tax.
- Create and update standard operating procedures (SOPs) for recurring accounting tasks.
- Other duties as assigned to support the Finance and Accounting team.
Qualifications
- Currently pursuing a degree in Accounting, Finance, Business, or a related field.
- Strong attention to detail and commitment to accuracy.
- Comfortable working with numbers, reconciling differences, and following documented
- Proficiency with spreadsheets (Excel or Google Sheets).
- Ability to handle confidential information with professionalism and discretion.
- Clear written and verbal communication skills. Preferred
- Familiarity with cloud accounting tools such as Bill.com, Ramp
Work Location:
- Due to the organization’s hybrid schedule, interns with Monday and Friday schedules would work remotely.
- Tuesday, Wednesday and Thursday hours would be completed at the ESA offices located in downtown Washington D.C.
- Interns must be able to work at least half of their total weekly hours from ESA offices Tuesday through Thursday.
How To Apply
If you are passionate about the video game industry and believe you meet the requirements, please submit a resume and cover letter including your availability and any specific credit-granting requirements to jobs@theesa.com.
ESA is an Equal Employment Opportunity employer.
About the ESA
Founded in 1994, the Entertainment Software Association (ESA) has served as the voice and advocate for the U.S. video game industry for more than 30 years. Its members are the innovators, creators, publishers and business leaders that are reimagining entertainment and transforming how we interact, learn, connect and play. The ESA works to expand and protect the dynamic marketplace for video games through innovative and engaging initiatives that showcase the positive impact of video games on people, culture and the economy to secure a vibrant future for the industry for decades to come. For more information, visit the ESA’s website or follow the ESA on X @theESA or Instagram @theesaofficial.